Amplify Black Voices: Become the Next Summit Coordinator for the National Black Canadians Summit 2024 in Montreal!

Embark on a transformative journey as the Summit Coordinator for the National Black Canadians Summit (NBCS) 2024 in Montreal. Over a 1-year full-time contract, you will be mastering administrative and resource management essential to bring this landmark event to life in September 2024. You will cultivate supplier collaborations, and foster seamless communication with local and national community members. Fluent in both official languages, you will bridge connections between the vibrant Montreal and Quebec Black communities and the Michaëlle Jean Foundation’s Ottawa office. If you possess an intimate knowledge of Montreal’s Black tapestry, join us in shaping a future where voices are empowered, and change is ignited.

Employment type
Full-time, temporary, hybrid mode

Duration
1-year contract, start date: Monday, October 1^st, 2023

Location Ottawa and Montreal, Canada

Reporting Director of Programs

Salary $30 -$35 per hour, 35-hour a week

Language requirements
English and French – oral expression, written, and understanding. Prevalence for French.

Closing date for application Monday, September 4^th, 2023

THE ORGANIZATION

The Fondation Michaëlle Jean Foundation (FMJF) was established in 2011 following the end of the mandate of the 27th Governor General of Canada (2005-2010). The vision of the Right Honourable Michaëlle Jean and her husband, filmmaker and philosopher Jean-Daniel Lafond is to offer programs and platforms to underserved youth across the country to be active participants in developing and implementing solutions to challenges in their communities. Through its programs, FMJF supports inclusive youth initiatives and organizations nationwide, leveraging arts, education, and entrepreneurship as tools to create new solutions to pressing social issues and create opportunities for inclusive and constructive dialogues.

We’re driven by passion, optimism and teamwork as we strive to create opportunities for learning, connection, representation, growth, and change – while inspiring new generations of community leaders and advocates.

THE ROLE

During a 1-year full-time contract position, the Project Coordinator will plan and organize administrative details, tasks, and resources essential to successfully execute the National Black Canadians Summit (NBCS) in Montreal, scheduled for September 2024. He/she will manage timelines, meet deadlines, manage suppliers’ relationships, communicate with community members locally and nationally, and collaborate with stakeholders as directed. The ideal candidate will be well acquainted with Black communities in Montreal and be fully bilingual.

The Project Coordinator will be required to travel occasionally and serve as the bridge between the event in Montreal and the Michaëlle Jean Foundation’s office in Ottawa.

Job Duties and Responsibilities
Like all small organizations, you will enjoy being involved in all aspects of the FMJF, but your main responsibilities include:

Planning and Events

1. Assist with Summit budget preparations, updates, and management.
2. Prepare shipment of materials to the event site
3. Ensure all sponsor commitments and requirements (e.g., signage, logos, etc.) are met, assist in preparing sponsorship updates, and provide reports
4. Attend Foundation’s staff meetings and assist in organizing and participating in various Summit working committees’ meetings.
5. Document discussions and decisions of the Summit working groups.
6. Proactively help identify and mitigate risks and issues.
7. Maintain the quality of data input into NBCS’ management system.
8. Track and update all event critical paths and ensure that timelines are observed.
9. Prepare an event survey and tabulate the results.

Partnerships and collaboration

1. Assist with the implementation of decisions by the Summit working groups.
2. Work and collaborate with the co-chairs in Montreal.
3. Build strong relationships with logistics consultants, sponsors, suppliers, volunteers, speakers, and others.
4. Support communication as necessary with local supplies, hotels, government officials, and partners.
5. Prepare and send thank you letters acknowledging partners, sponsors, and presenters at the end of the Summit.

Client Services and promotion

11. Assist in addressing all inquiries and help with problem-solving.
12. Contribute to event promotion and marketing as required.

Volunteering

13. Assist with the recruitment of volunteers.
14. Work with the Event Planning agency to train and supervise volunteers.

WORK SCHEDULE

Our hybrid work environment also supports working from home 2 days per week.  The Summit coordinator will work from the offices of Groupe 3737 three-days a week.

ESSENTIAL QUALIFICATIONS

While we support an environment where you can develop your skills to support you in your role, the following is required:

• A minimum of 2 years work related experience in event management.
• College diploma in hospitality or event management (or related education and experience)
• Excellent organizational skills
• Strong communication and problem-solving skills
• Excellent written and verbal command of French and English
• A good knowledge of key stakeholders including local government, private sector and community organizations.
• A good understanding of Black communities in Montreal(Anglophone and Francophone)
• A great ability to network and nurture relationships.
• Knowledge or previous attendance at a National Black Canadians Summit is an asset.
• Serve as the bridge between partners in Montreal and the Foundation on a day-to-day basis.
• A self-starter and self-motivated individual who works efficiently with minimal supervision.

WORKING CONDITIONS

• Fast-paced environment, with competing priorities
• Irregular hours and overtime expected.
• Remote work. Successful candidate to provide own work location (2 days per wee, computer and phone.
• Reasonable expenses to be reimbursed.

WHO CAN APPLY

• Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)
• Legally entitled to work in Canada.
• Willing to commit to the full duration of the work assignment.
• Will not have another full-time job (over 30 hours a week) while employed with the Foundation.
• A college or university graduate
• Not receiving Employment Insurance (EI) benefits while employed with the program.

HOW TO APPLY

Please send a cover letter, your resume, and 2-3 references to applications@fmjf.ca with “Summit Coordinator” in the subject line by September 4, 2023.

While FMJF appreciates all applications, only applicants selected for an interview will be contacted.

FMJF is committed to equity and inclusion and welcomes all applications.